Privacy Notice

Deltatre Limited (hereinafter the “Company” or “Deltatre”), a company incorporated in England and Wales with registered number 04436986 and having its registered office at Media House, 3 Palmerston Road, London, SW19 1PG, as Data Controller, pays particular attention to the security and confidentiality of the personal data while carrying out its activities.

1. WHICH PERSONAL DATA MAY BE COLLECTED

The following categories of personal data provided by you may be collected (the term “personal data” will refer to all the following categories, considered together):

  • Personal contact details – name, contact details such us, by way of example e-mail address, telephone number
  • Other Personal Details – date of birth, nationality, job title

2. HOW IS THE PERSONAL DATA COLLECTED

The Company collects and processes personal data in light of the existing contractual relationship.

If you provide personal information on behalf of someone else, you shall ensure that the data subjects have read this Notice, before providing the Company with such information.

The Company asks your help to keep your personal data up to date, keeping the Company informed of any changes.

3. FOR WHAT PURPOSES CAN PERSONAL DATA BE USED

The Company will only use personal data you provided for the following purposes:

a) To enter into and perform the contractual relationship

Deltatre may process personal data to enter into and perform the contractual relationship.

Legal basis for the processing: performance of contractual/ pre-contractual obligations.

The provision of data is obligatory to enable the Company to set and manage the contractual relationship; in the absence of the data the Company will be unable to proceed.

b) To comply with legally binding requests by legal authorities to discharge obligations of law, regulations, or provisions, or to protect a right in the Court

The Company may process personal data to comply with legally binding requests, by the legal authorities to discharge obligations of law, regulations or provisions, or to protect a right in the Court.

Legal basis for the processing: legal obligations, to which the Company must comply.

The provision of data is obligatory since in the absence the Company will fail to comply with specific legal obligations.

4. HOW PERSONAL DATA IS KEPT SAFE

The Company has established a wide range of security measures to improve protection and keep the security, integrity and accessibility of personal data.

All personal data is stored on Company secure servers (or on secure paper copies) or on those of Company suppliers or commercial partners and may be accessed and used based on Company standards and security policies (or equivalent standards for Company suppliers or commercial partners).

5. HOW LONG PERSONAL DATA IS KEPT

The Company keeps the personal data only for the length of time necessary to achieve the purposes for which it was collected or for any other related and lawful purposes and, in any case, for no longer than the subsequent 7 years.

When personal data is no longer required, or when there is no longer any legal precondition for keeping it, it will be irreversibly anonymized or securely destroyed.

6. WITH WHOM CAN DELTATRE SHARE PERSONAL DATA

Personal data may be accessed by duly authorized employees and external suppliers who support the Company in providing services, as independent data controller or appointed, if necessary, as data processor in accordance with the applicable data protection law (based on the role perform in connection to the processing).

Your personal data may also be accessed by other Deltatre companies based inside and outside the European Union given the global presence, clients and remit of the Company.

Please contact the Company at privacy@deltatre.com to see the list of the data processors or other entities to which the Company communicates data.

7. INTERNATIONAL TRANSFER

As a globally active company, Deltatre may have to transfer the data to countries that do not belong to the European Union (EU) or the European Economic Area (EEA) (hereinafter the "Third Countries") in which the Company or other companies of the Group operate or have their headquarters.

In this case, the Company will provide appropriate safeguards for such cross-border transfers, in accordance with the provisions of the law. These include the use of standard contractual clauses approved by the European Commission. These clauses impose similar obligations in the protection of data directly for the recipient unless we are allowed by the applicable Data Protection law to transfer data without such formalities. Some third countries, such as Canada and Switzerland, have been authorized by the European Commission as they provide protection similar to that of EEA Data protection legislation and therefore no additional legal protections are required.

Copy of this documentation and of the list of the countries where the Company may transfer the data can be requested by contacting us at the e-mail address privacy@deltatre.com

8. PERSONAL DATA PROTECTION RIGHTS AND RIGHT TO FILE COMPLAINTS BEFORE THE SUPERVISORY AUTHORITIES

On certain conditions, you are entitled to request:

  • to access your personal data;
  • to obtain a copy of the personal data You have provided to the Company (‘portability’);
  • the adjustment of data in the Company possession;
  • the deletion of any data for which the legal precondition for processing no longer exists;
  • the restriction of the processing.

Should You wish to exercise any of the above rights, the Company will check that you are entitled to do so and will respond usually within one month.

Nevertheless, should you wish, you may forward your complaints or reports to the authority responsible for data protection using the following contact details: https://ico.org.uk/global/contact-us

9. CONTACTS

The contact details for Deltatre, in its capacity as Data Controller and the Data Protection Officer (DPO), are the following: privacy@deltatre.com and dpo.uk@deltatre.com.

Should you have any questions regarding processing of personal data, for any doubts and comments or for the exercise of the data subjects’ rights, please contact privacy@deltatre.com.

Last update: September 2024